Briefing pack and meeting minutes

Some conversations only a registry leader can have: with regulators, with the consortia that advise them, and with industry. This page goes with Chapter 16. Prepare the briefing pack before the meeting, check each key field against the question a regulator would ask, and keep minutes of what was said and what follows.

	Entry
Registry
Condition
Completed by (role)
Date
Version

Briefing pack

	Our registry
Meeting with (organization)
Date
Purpose of the meeting
What they asked for in advance
Enrolled, confirmed (with tier), and evaluable counts
Tier breakdown
How each key field was collected
Corroboration available
Known limitations
Context of use under discussion
What would make the data fit for that purpose
Questions we will ask them
Who attends, and who speaks to what

Could we defend each field?

Field	How it was collected	Who reported it	Recall period	Corroboration	Could we defend it to a regulator?

Meeting minutes

Topic	What was said	Request or decision	Follow-up	Owner	Due