Coordinator interaction log¶
The coordinator is the person participants hear from, and the log is how someone else could pick up where the coordinator left off. This page goes with Chapter 5. Plan each contact before you make it, then log what happened and what follows.
| Entry | |
|---|---|
| Registry | |
| Condition | |
| Completed by (role) | |
| Date | |
| Version |
Close every contact with the open-ended question
"Is there anything else you would like to share with us today that we missed?"
Record or transcribe the answer in the way your IRB has approved. The protocol needs a place for unsolicited information before the first contact, so that what participants volunteer can be used as research data.
Registry identifiers only
Use registry identifiers on this page. Do not enter names, dates of birth, contact details, or anything else that could identify a person.
Plan the contact¶
| Plan | |
|---|---|
| Participant (registry identifier) | |
| Purpose of the contact | |
| What I will ask for | |
| How I will explain why | |
| What I can offer or give back | |
| How I will ask how things are going | |
| The open-ended question, and how I will record the answer |
Interaction log¶
| Date | Participant (registry identifier) | Contact (how, and how long) | Purpose | What was decided | Unsolicited information, as the IRB approved | Follow-up, and who owns it | Due |
|---|---|---|---|---|---|---|---|
A filled example from the Lantern Registry
The details below are invented for practice.
| Date | Participant | Contact | Purpose | What was decided | Unsolicited information | Follow-up | Due |
|---|---|---|---|---|---|---|---|
| 2044-03-18 | LR-003 | Phone, 20 minutes | Request the genetic report for confirmation | Parent will upload the report; coordinator to send instructions by email | Parent mentioned a new medication started last month; query raised on the meds field |
Coordinator: check for the upload | 2044-04-01 |