Weekly meeting agenda and minutes

Everyone who touches the data meets every week, and the agenda comes from the registry itself. This page goes with Chapter 11. Follow-ups from the last meeting come first, every item gets a named owner and a date, and the minutes go into shared documentation the whole team can find.

	Entry
Registry
Condition
Completed by (role)
Date
Version

Registry identifiers only

Use registry identifiers on this page. Do not enter names, dates of birth, contact details, or anything else that could identify a person.

Meeting details

	Entry
Date
Attended (roles)
Data extract used (date)
Minutes taken by (role)

Agenda and minutes

Item	Notes	Decision	Owner	Due
Follow-ups from the last meeting
New enrollments since the last meeting, each one reviewed
Overdue follow-up
Diagnoses still unconfirmed
Records to resolve: duplicates and open queries
Questions people are skipping or answering oddly
Counts on every data path
Changes: IRB, vendors, website, new forms or sub-studies
Unsolicited information from participant contacts
Anything else

Counts on every data path

After any change to the study, confirm that new data reach every destination.

Data path	Count	As of	Matches the others?
Internal system the coordinators use
Database or warehouse
Export or environment for external collaborators

Follow-ups assigned

Action	Owner (role)	Due	Done