Data team roles

A registry needs a core group that works with the data every week and a named list of the expertise it will pull in. This page goes with Chapter 6. The role names below are a starting point; change them to fit your registry.

	Entry
Registry
Condition
Completed by (role)
Date
Version

Core roles

Role	What this role does	Who fills it (role or organization)	Time committed	Backup
Clinical research coordinator	Screens, consents, follows up with, and supports participants; keeps the study's records
Data manager	Owns the data dictionary and the curation log; runs the data quality checks
Analyst	Downloads the data; runs basic analytics and presents them to the team on a schedule
Principal investigator	Accountable for the protocol, the IRB submission, and what is reported
Clinical advisor	Judges which questions are clinically relevant; reviews diagnostic evidence

Advisors on call

Match the advisor to the question. If you cannot name the expertise you are missing, ask a consortium in your disease area.

Kind of question	Expertise needed	Advisor (role or organization)	How to reach them	Last consulted
Which questions are clinically relevant
Variant interpretation
Statistics and missing data
Omics analysis
Health record data and informatics
Regulatory questions
Qualitative methods
Lived experience

One person, two roles

If the coordinator and the data manager are the same person, record which role each task belongs to.

Task	Which role this task belongs to	Notes

Denominator check before a percentage is shared

Percentage to be shared	Numerator	Denominator, and who is in it	Records set aside, and why	Checked by (role)	Date

Publications ahead

Question	Analyst	Advisor	Cut of the data	Target date